The Office for Academic and Student Affairs (ASA) offers support for exam building, course evaluations, grading and technical assistance during exam sessions. In Spring 2016, the college centralized testing for the professional DVM program, requiring all exams be administered at the College of Veterinary Medicine campus.
- On-Campus Exam Policies (Coming Soon)
- Remote Exam Policies (Coming Soon)
- Examplify Student Instructions (Coming Soon)
- HonorLock Student Instructions (Coming Soon)
The College of Veterinary Medicine proctors approximately 50 exams per semester, which are scheduled by ASA. The majority of these exams are administered electronically via ExamSoft or Canvas. The coordination of exams and proctors is managed by the Exam Coordinator – Alexis Jenkins email@example.com.
ExamSoft is a secure testing solution that is used for high stakes exams. This software enables secure testing on student computers by blocking access to programs, files and Internet usage during the test. ExamSoft is not dependent on an internet connection while testing, which allows it to be used almost anywhere a device (e.g. laptop or iPad) can be used. The client (vendor) used for testing students is Examplify.
Canvas (e-Learning) is the learning management system used by the University of Florida. Exams or Quizzes in Canvas will be housed within their respective courses, and organized beneath the ‘Quizzes’ tab within the course.
The College of Veterinary Medicine requires access to a laptop with webcam and microphone for exams. Students may use an iPad for on campus exams.
- Microsoft Windows 10 (Windows RT and Windows 10 S, are NOT supported at this time.)
- Mac OS Sierra (10.12) Mac OS Mojave (10.14) or Mac OS Catalina (10.15)
- 2.0 ghz Intel i3 processor (Intel i3, i5, i7 processor or AMD equivalent)
- 4 GB RAM (8 GB or higher is recommended)
- Highest hard drive recommended for the operating system or 1GB of available space.
- WiFi 802.11 b or g
- Google Chrome Desktop Browser (version 79+)
- Browser running Flash Player v11.3+ (or most recent version or equivalent)
- USB port(s)
- Webcam and microphone (built-in OR external after-market)
- MacBook Pro Touchbar function is not recommended for use during exams
- Screen resolution 1024 X 768 or higher
- 2Mpbs upload Internet speed
- Administrator level account permissions
- Exam programs cannot be run within virtualized environments or environments that require persistent network (local or otherwise) connections during secure exams. This includes, but is not limited to, VMWare, Parallels, Citrix workspace, Virtual Disks, Streamed images, etc.
- It is highly recommended to purchase a privacy screen appropriate for your laptop when you take examinations.
- Hardware Recommendations = iPad 5+, iPad Air+, iPad Mini 2+, and iPad Pro
- Operating System = iOS 10, iOS 11, and iOS 12 (iOS 13 is supported by most recent applications)
- 500 MB of free space required to commence an exam
- iPad must not be Jailbroken
- Internet connection for Download, Registration, Exam Download and Upload
- In order to take an exam using an iPad, your institution must first enable iPad support
Please be aware that products in the technology world are constantly changing. Therefore, this requirement is evolving and will continue to evolve. You can expect it to change as the power, price and quality of computers change and as the needs of students in the college change. We make every effort to minimize the impact of changes in this requirement on our students. For more information about Computing at UF go to: http://helpdesk.ufl.edu/
Downloading the Software
Students will receive an email from ExamSoft with instructions on how to download, install and register the Examplify application on their devices prior to the first of day of orientation. Students must ensure their device is malware-free. Students will be notified of ExamSoft software updates throughout the year. It is the students’ responsibility to install these updates prior to the next scheduled examination.
Students will receive the download file prior to the exam. The exam is password protected so students will not be able to enter until the day of the exam. The password will be provided prior to the exam.
On-Campus Exam Policies
Students must bring the following to on-campus exams:
- Student ID
- Laptop/iPad and Power Cord
- Pencil or Pen
The following on-campus exam policies are in place to ensure exam security, and consistency with all other UF Testing Facilities. The College of Veterinary Medicine reserves the right to update these policies in the event that changes are deemed necessary for the successful continuation of the program. Students will be notified of any changes made to these policies in a timely manner. The Proctors have the right to verify the identity of any student, communicate absences to the Exam Coordinator and to enforce testing protocols and housekeeping rules. If a student refuses to comply with the rules, the Proctor will record the student’s name, and notify the Exam Coordinator. The incident will be brought to the Associate Dean in ASA and course faculty.
- All personal belongings must be placed in the cubbies or along the testing room wall.
- All unauthorized electronic devices must be turned off and put away when entering the testing room (this includes, but is not limited to, ALL cellphones, watches, and calculators).
- Headphones are NOT permitted unless approved through the Office of Academic and Student Affairs. Earplugs will be provided.
- No food or open cups in the testing rooms without approval.
- Students may not be permitted to enter the room 15 minutes after the exam start time, or if another student has already completed the exam.
- Students may not re-enter the testing room without permission from the Instructor or Proctor if they leave after the exam has begun.
- No hats or hoods are permitted to be worn in the testing room.
- Seats may be assigned, or students asked to relocate when necessary.
- The Proctor will be present 15 minutes before the start of each exam session. All absences (whether excused or unexcused) will be noted and reported to the course coordinator and other appropriate staff.
- The Proctor will check the student’s identification and upload confirmation screen before the student leaves the testing room. All scrap paper will be collected at that time as well.
- Talking between exam takers is not permitted. If the student has a question they should raise their hand or approach the proctor for assistance.
Under normal circumstances, there is NO provision to give extra time to students who arrive late. Extensions or alternate testing times are possible for special situations, contact the Exam Coordinator and your faculty member.
From time to time a testing session may be disrupted by unforeseen events such as fire alarms and power failures. When this occurs, students are to turn off their testing device. This stops the clock and locks their testing station until the exam can resume. The Proctor will provide the students with a resume code to restart the exam.
Exam takers are bound by the University of Florida Honor Code summarized by the following statement:
“On my honor, I have neither given nor received unauthorized aid during this examination.”
PDAs, IPods, Google glasses and similar devices, including “databank” watches, etc. are not allowed at any time. Calculators may be allowed at the discretion of the course director. Use of ANY other electronic devices during an exam will be considered cheating.
The exam staff use an electronic system to track anomalies of all types, including suspected cheating and violations of the procedures outlined in this document. This information is periodically shared with the Office for Academic and Student Affairs (ASA) and corrective action will be taken as needed.
Releasing Final Grades
The final scores for an exam will be posted to e-Learning (Canvas) by the course coordinator.
Students who are unable to attend class the day of the exam for reasons consistent with an excused absence must not download the exam file prior to the scheduled exam date. Students should try to schedule an exam make-up date in advance of the exam date. Students who download the exam file prior to the exam day and then do not attend the exam due to illness or emergency, will be required to remove the download until their scheduled make-up exam. Students must fill out an Absence Request Form to request a make-up exam.
Students with Testing Accommodations
The college can provide additional time and a separate testing space, within the Education Center, for students with special testing accommodations. The coordination of these exams are managed by both the Curriculum Coordinator – Melissa Cox (firstname.lastname@example.org) and Exam Coordinator in ASA. It is the responsibility of students who require testing accommodations to meet with a learning specialist from Disability Resource Center (DRC). After the student has obtained a letter from the DRC specialist, the student must submit the accommodation letter to the course coordinator and to the Curriculum Coordinator in ASA. Students with accommodations may still opt to test at the Disability Resource Center (DRC).
On Campus Support
Faculty and students may contact the Development Specialist or the Exam Coordinator for assistance.
Development Specialist – Sarah Bell (email@example.com)
Exam Coordinator – Alexis Jenkins (firstname.lastname@example.org)