Testing Protocols

ExamSoft

The University of Florida College of Veterinary Medicine uses ExamSoft for taking computer-based exams. ExamSoft is a secure testing solution that is used for high stakes exams. This software enables secure testing on electronic devices by blocking access to programs, files and internet usage during the exam. ExamSoft is not dependent on an internet connection while testing, which allows it to be used almost anywhere a device can be used. The client (vendor) application used for testing students is Examplify.

Outlined below is our testing protocols or click here.

Device Requirements

Each student must have a personal iPad that meets the minimum system requirements. It is also highly recommended that students purchase a privacy screen for their devices.

iPad Requirements:

  • Hardware Recommendations = iPad 3+, iPad Air+, iPad Mini+ and iPad Pro
  • Operating System = iOS 10, iOS 11, and iOS 12
  • 500 MB of free space required to commence an exam
  • iPad must not be Jailbroken
  • Internet connection for Download, Registration, Exam Download and Upload
  • In order to take an exam using an iPad, your institution must first enable iPad support

Please be aware that products in the technology world are constantly changing. Therefore, this requirement is evolving and will continue to evolve. You can expect it to change as the power, price and quality of computers change and as the needs of students in the college change. We make every effort to minimize the impact of changes in this requirement on our students.

Downloading the Software

Students will receive an email from ExamSoft with instructions on how to download, install and register the Examplify application on their devices prior to the first of day of orientation. Students must ensure their iPads are malware-free. Students will be notified of ExamSoft software updates throughout the year. It is the students’ responsibility to install these updates prior to the next scheduled examination.

Downloading Exams

Students will download the exams 48 hours prior to the exam. The exam is password protected so students will not be able to enter until the day of the exam in class. The password will be provided at the beginning of the exam by the Proctor.

ExamSoft Technical Assistance During Exam Sessions

Technical assistance will be provided by the Proctor or Exam Coordinator at the time of the exam. If troubleshooting takes longer than 5 minutes the student should be given a loaner iPad or paper exam.

Exam – Policies

Students must bring to the exam:

  • Student ID
  • iPad and Power Cord
  • Pencil or Pen

The following policies are in place to ensure exam security, and consistency with all other UF Testing Facilities. The Proctors have the right to verify the identity of any student, communicate absences to the Exam Coordinator and to enforce testing protocols and housekeeping rules. If a student refuses to comply with the policies, the Proctor will record the student’s name, and notify the Exam Coordinator. The incident will be brought to the Associate Dean in ASA and course faculty.

  • All personal belongings must be placed in the cubbies or along the testing room wall.
  • All unauthorized electronic devices must be turned off and put away when entering the testing room (this includes, but is not limited to, ALL cellphones, watches, and calculators).
  • Headphones are NOT permitted unless approved through the Office of Academic and Student Affairs (or if advised they will be necessary for a specific exam). Earplugs will be provided.
  • No food or open cups in the testing rooms.
  • Students may not be permitted to enter the room 10 minutes after the exam start time, or if another student has already completed the exam.
  • Students may not re-enter the testing room without permission from the Instructor or Proctor if they leave after the exam has begun.
  • Restroom breaks will be permitted for exams exceeding 2 hours.
  • No hats or hoods are permitted to be worn in the testing room.
  • Seats may be assigned, or students asked to relocate when necessary.
  • The Proctor will be present 15 minutes before the start of each exam session. All absences (whether excused or unexcused) will be noted and reported to the course coordinator and other appropriate staff.
  • Talking between exam takers is not permitted. If the student has a question they should raise their hand or approach the proctor for assistance.
  • Before leaving the testing room students must:
    • Show proper identification
    • Present upload confirmation screen
    • Sign the check-out sheet
    • Turn in all scrap paper
    • Exams may not be accepted if these steps are not completed as instructed

Late Arrivals

Under normal circumstances, there is NO provision to give extra time to students who arrive late. Extensions or alternate testing times are possible for special situations, contact the Exam Coordinator and your faculty member.

Disruptions

From time to time a testing session may be disrupted by unforeseen events such as fire alarms and power failures. When this occurs, students are to turn off their testing device. This stops the clock and locks their testing station until the exam can resume. The Proctor will provide the students with a resume code to restart the exam.

Honor Code

Examinees are bound by the University of Florida Honor Code summarized by the following statement:

“On my honor, I have neither given nor received unauthorized aid during this examination.”

PDAs, IPods, Google glasses and similar devices, including “databank” watches, etc. are not allowed at any time. Calculators may be allowed at the discretion of the course director. Use of ANY other electronic devices during an exam will be considered cheating.

The exam staff use an electronic system to track anomalies of all types, including suspected cheating and violations of the procedures outlined in this document. This information is periodically shared with the Office for Academic and Student Affairs (ASA) and corrective action will be taken as needed.

Releasing Final Grades

The final scores for an exam will be posted to e-Learning (Canvas) by the course coordinator.

Make-up Exams

Students who are unable to attend class the day of the exam for reasons consistent with an excused absence must not download the exam file prior to the scheduled exam date. Students should try to schedule an exam make-up date in advance of the exam date. Students who download the exam file prior to the exam day and then do not attend the exam due to illness or emergency, will be required to remove the download until their scheduled make-up exam. Students must fill out an Absence Request Form to request a make-up exam.

Testing Accommodations in ExamSoft

The only accommodation the college can provide via ExamSoft is additional time. It is the responsibility of students who require testing accommodations to meet with a learning specialist from Disability Resource Center (DRC). After the student has obtained a letter from the DRC specialist, the student must submit the accommodation letter to the course coordinator and to the Curriculum Coordinator – Melissa Cox (melissacox@ufl.edu) in ASA.

On Campus Support?

Faculty and students may contact the Development Specialist or the Exam Coordinator for assistance: